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ISTANBUL IN COMING TOURS

CONGRESS MANAGEMENT


 

Conference Management
As Professional Congress Organizers, you can expect us to take responsibility: we consult, guide and support you through the multi-faceted and complex process of event preparation, execution and follow-up.


Benefit from our long-standing expertise and fully integrated services such as Destination Management, Business Travel, Conference Travel or Cultural Ticketing.




SERVICES:
Co-ordinate technical requirements
Manage and supervise the program as well as the venue and catering concepts
Staffing
Set up registration area
Process registrations
Distribute conference material
• Project designing – planning
• Planning of meeting center
• Development of a project timetable
• Communication management
• Budget and finance management
• Sponsor relationships
• Sponsorship planning - design
• Planning and organization of convention center
• Designing and organization of stand area
• Logistical services
• Organization of catering services
• Accommodation management
• Registration management
• Trip organization
• Designing and implementing social activities
• Travel organization – ticketing
• Transfer - shuttle services
• Concept development
• Design and application of visual – printed – digital materials
• Social media management
• Web design – application
• Production of audio-visual multimedia
• Planning and application of audiovisual equipment
• Management of press and public relations
• Process and result reporting
• Data analyses
• Company / Organization Training and Motivation Meetings
• Product Promotion and Launch
• Product Information and Launch
• Dealer Meetings
• Company / Organization Business and Leisure Trip Organization
• Opening Ceremonies
• Award Ceremonies
• Project designing – planning
• Planning of meeting center
• Development of a project timetable
• Communication management
• Budget and finance management
• Sponsorship planning - design
• Planning and organization of convention meeting center
• Logistical services
• Organization of catering services
• Accommodation management
• Trip organization
• Designing and implementing social activities
• Travel organization – ticketing
• Transfer - shuttle services
• Process and result reporting
• Data analyses
• Concept development
• Design and application of visual – printed – digital materials
• Social media management
• Web design – application
• Production of audio-visual multimedia
• Planning and application of audiovisual equipment
• Management of press and public relations


 


Corporate Events

We specialize in organizing seminars, incentives, business trips, team challenges, product launches, tourist itineraries, theme tournaments and sports competitions.

We also offer to arrange accommodation, meeting facilities and sightseeing tours for your customers attending Society-related, corporate or governmental conferences.

Conference and Congress Management

Conception and Budgeting

Initial interpretation of a brief and responding with a creative concept, tailor-made to reflect the client's specific requirements and budget, including research and preliminary reservation of a suitable venue, outlines for an attractive social program and time schedule, suggestions and assistance in finding likely sponsors and/or speakers.

Hotel and Conference Venue Reservation

Negotiation of best rates, firm bookings of selected venue/s to include hotel room allotments, conference and break out rooms, food and beverage requirements throughout the day such as coffee breaks, special lunches and dinners, management of the hotel and conference venue reservation, including changes and paying special attention to applicable cancellation policies.

Staff Employment and Sub-Contractors

Selecting the most competent and negotiating the best rates for all required sub-contracting services (i.e. catering, transfers, interpreters, technology etc.), on-site personnel planning, hostess service, briefing/training and supervision/coordination of all services during the event.

Participants and Speakers Management

Registration either via own Event-Software, mail, fax or email. Management of all correspondence, travel management to include preparation of participants' documents, paying special attention to specific requirements such as VIP transfers, seating, rooming, dietary or any other specific requests.

Budgeting

Fully transparent accounting statement of all services above, to include detailed accounting of individual components, all incurred travel expenses and standard or negotiated consultancy fees.
Whether you are planning a small meeting or a large convention, we are your consultant partner for your next outstandingly successful event.

Drawing and Layout

Design of application forms, program and invitations either on paper and/or digital, creation of an individual website for the event subject to client's requirements.

On-the-spot Management

Arrangement of a fully equipped conference office, technical support, coordination and supervision of all service providers, support for participants and speakers, handling new registrations, decoration, logos, signage for transfers, providing photo and/or film CDs.
 

ORTA ALT BÖLÜM

      



















 














 

Why do we

Istanbul Incoming Tours understands that individual travelers like to create their own itineraries, choose their own schedules, and decide on their hotels in Istanbul, Ephesus, Cappadocia, Troy, Bursa, Gallipoli, Pamukkale ( Cotton Valley ). With Istanbul Incoming Tours, nothing is impossible. Choose from over 650 flexible itineraries covering every corner of Turkey from Istanbul, Cappadocia, Kusadasi, Pamukkale, Antalya, Bodrum, Kemer, Marmaris, Ankara, Izmir, to Nemrut mountain (Eastern Turkey). Combine them to create an itinerary to suit you & your family. So whether you are in Turkey for a layover, mini-vacation, extended holiday, or pre/post of an incentive programme or event held in Turkey that you are participating.

Istanbul Incoming Tours is one of the major A-class independent agency and the member of Association of Turkish Travel Agencies. (The daily excursions, individual and flexiable vacations, hotel bookings, Anzac Tours, Students Tours, Blue Cruise, Tour series, Holiday Packages, Rent A Car,bus and flight tickets to all destinations in Turkey) are provided so as to meet the needs and demands of our guests. We tap into our resources in the field to provide travel experiences that are authentic, engaging and meaningful. Come and feed your Istanbul Incoming Tours with us.

 


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